Office Administrator – Part Time

We’re proud to be recruiting an enterprising Administrator with previous clerical experience on behalf of a leading client-services consultancy.

Reporting to the PA of the CEO, the successful applicant will deliver seamless administrative support to the business by performing a wide range of clerical duties and responsibilities.

This is a truly varied role and an exciting opportunity to join a forward-thinking business which is extremely well-respected in its specialist sector on a local, national and international scale.

Duties and responsibilities:

• Front-of-house duties; welcoming visitors, answering incoming telephone calls, and triaging emails
• Capturing leads on the CRM system and directing enquiries to the relevant team member
• Liaising with services and contractors, as well the managing agents of office building on day-to-day issues
• Managing general maintenance and repairs, testing of electrical equipment and safety devices
• Setting up and managing selected contracts and legal documents (e.g. waste management, office cleaners, stationery suppliers) as well as arranging and renewing company insurances; business, healthcare, cars
  and travel
• Taking responsibility for office layout and project managing office moves
• Ensuring the premises are adequately secured, liaising with alarm providers, key-holder services etc
• Overseeing adherence to Health and Safety regulations, performing and recording regular risk assessments and organising any necessary remedial work
• Ensuring staff and visitors adhere to health and safety policy and fire evacuation procedures, arranging induction and training where necessary
• Organising and ordering all office and first aid supplies – creating an inventory, maintaining stock
  levels, placing orders and taking delivery of goods including post and postage supplies
• Filing and cataloguing
• Assisting with Word and PowerPoint document formatting, collating, proofing and binding
• Providing cover for the PA to the CEO where required
• Carrying out card reconciliation for the MD and CEO
• Maintaining Disclosure & Barring Service (DBS) records for the business
• Working with the external IT support partner to ensure colleagues and new starters have the correct IT set-up (hardware and software)
• Maintaining MS Teams accounts, email circulation lists and website profiles
• Updating the CRM database as required (e.g. contacts moving job role)

Skills and experience required:

• Extensive experience in a similar administrative role which involved taking responsibility for a wide range of clerical duties
• Strong IT proficiency is essential; you must be a confident user of Word, PowerPoint, Excel and MS Teams
• Ideally you will also have experience in creating and using Word/PowerPoint templates, as well as using CRM systems, Google Analytics, Zoom and / or WordPress
• Takes a creative approach; keen to contribute ideas
• Excellent time management and prioritisation skills
• Communicates confidently and effectively with colleagues, both verbally and in writing
• Comfortable acting on feedback and making recommendations
• Enjoys working in busy environments, delivering to tight deadlines and budgets
• Evidence of producing professional documents and correspondence to a consistently high standard, with excellent grammatical accuracy
• Demonstrates respect for confidentiality and integrity
• Works with a positive, team-focused approach
• Recognises the important of attention to detail and accuracy

Hours of work:

• Part-time hours, to include in-office time on Wednesdays and Thursdays – the remaining working pattern is flexible to suit applicants’ individual preferences and requirements
• The role is primarily office-based, but hybrid working options may be available

Salary and benefits:

• £10.00 per hour