Recruit an Administrator

Job description for an Office Administrator

Administrators are crucial to effective and efficient day-to-day operations of any company.

Those working in this position will usually be responsible for supporting their organisation in a variety of ways including bookkeeping, communications, scheduling, data entry, secretarial services and much more.

The role of administrator involves a great deal of multitasking. You will work with teams, oversee the operations within your company, manage groups, coordinate with management and engage in planning according to the needs of your company. If there are office resource or administrative issues, you will be the person expected to deal with them.

Here is a quick list of typical administrator duties:

Management of office equipment
Maintaining a clean and enjoyable working environment
Handling external or internal communication or management systems
Managing clerical or other administrative staff
Organizing, arranging and coordinating meetings
Sorting and distributing incoming and outgoing post

Much of the work involves oral and written communication, word processing and dealing with email and telephone enquiries. Many people fail to acknowledge the importance of a good administrator within an organisation as this individual has a demanding job that is integral to the success of the business.

  • Receptionist: You are the first face clients and employees are likely to see each day so a friendly manner is essential. Your job includes reporting, data entry and keeping track of visitors as well as answering phone calls.  Receptionist Job Description | Receptionist Jobs
  • Admin Assistant: This is probably the role you think about when someone tells you they are an administrator. It is deemed to be one of the less glamorous roles within a company but admin assistants are indispensible as they help the company run smoothly. It is a mid-level role that involves setting up meetings, making travel arrangements, sales support, accounting and much more –  Admin Assistant Jobs
  • Office Manager: If you are promoted to office manager, you will be in charge of bookkeeping, logistics, maintenance and facility handling. Office Manager Job Description | Office Manager Jobs
  • Executive/Personal Assistant: This is usually a role in larger organisations and involves supporting the company’s top executives. In smaller companies you may be the CEO or President’s assistant and will be trusted with confidential information. To get this far you often need up to 10 years’ experience in a major company –  Personal Assistant Job Description | Executive Personal Assistant Jobs
  • Office Assistant: This is an entry level position that requires good quality typing skills and data entry but not on an advanced level. If you choose this role, you may also play a supporting role to the admin assistant or receptionist – Office Assistant Job Description | Office Assistant Jobs
  • Record Officer: This is a specialised position that assists in identifying, maintaining and arranging the records of the company for risk management and legal purposes. This role requires a high degree of organisation as these records need to be stored and easily retrieved. Records Officer Job Description | Records Officer Jobs