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PA / Office Manager

PA / Office Manager

Job Title: PA / Office Manager
Contract Type: Permanent
Location: Market Harborough, Leicestershire
Industry:
Salary: Negotiable
REF: 897541
Contact Name: Jaimini Tailor
Contact Email: jtailor@vanillarecruitment.co.uk
Job Published: 2 months ago

Job Description

We're proud to be recruiting a talented Personal Assistant on behalf of a leading client-services consultancy. This is an exciting opportunity to join a forward-thinking business which is extremely well-respected in its specialist sector on a local, national and international scale.

The successful applicant will deliver seamless administrative support directly to the CEO and Managing Director, whilst performing a range of clerical duties across the business, and providing effective and supportive line management to the Team Administrator.

Duties and responsibilities:

  • Skilfully coordinating and managing diaries
  • Making all required travel arrangements
  • Arranging events and meetings (and taking minutes where required)
  • Producing professional documentation and correspondence
  • Monitoring emails on behalf of the CEO; sending replies and issuing reminders where appropriate
  • Providing friendly and efficient frontline assistance to clients and colleagues, routing enquiries to the relevant point of contact
  • Arranging maintenance and managing the leasing of company cars
  • Adding information to the CRM system on behalf of the CEO

In addition to the duties above, you will also have responsibility for a range of other administrative matters, including (but not limited to) the following:

  • Organising general office maintenance and repairs, testing of electrical equipment and safety devices
  • Ensuring adherence to Health & Safety regulations, informing staff and visitors are kept informed of policies and procedures and trained where required
  • Arranging and renewing all company insurance policies; business, healthcare, car and travel
  • Setting up and monitoring selected office contracts such as waste management, cleaning and stationery supply
  • Managing the Team Administrator
  • Working with the Finance Manager to track expenditure against budgets
  • Assisting with HR and recruitment administration as required

 

Skills and experience required:

  • Accomplished executive-level Personal Assistant, with extensive proven experience
  • Professional and engaging communication style, with the ability to liaise confidently and effectively with clients and colleagues
  • Second-to-none organisational skills, adept in the prioritisation of tasks and working to deadlines
  • Confident in the use of computers and the MS Office software suite, whilst able to guide and support those who are less IT-proficient
  • Evidence of producing professional documents and correspondence to a consistently high standard, with excellent grammatical accuracy
  • Demonstrates respect for confidentiality and integrity
  • Works with a positive, team-focused approach
  • Recognises the importance of attention to detail and accuracy

Hours of work:

  • Monday to Friday 9.00am - 5.30pm

Salary and benefits:

  • £TBC

We are employment specialists concentrating on job roles within Office, Sales, Marketing, HR & Training and Accountancy & Finance. We are proud to be an independent recruitment agency helping businesses to employ and hire staff throughout the East Midlands covering Leicestershire, Northamptonshire, Rutland and the surrounding areas, especially Market Harborough, Leicester, Lutterworth, Northampton, Corby and Kettering.