Purchasing & General Administrator

Job Title: Purchasing & General Administrator
Contract Type:
Location: Market Harborough, Leicestershire
  • £22,000 - £24,000 per annum
  • Contact Name: Juliette Cox
    Job Published:
    REF: BBBH5220

    Job description:

    Vanilla Recruitment

    We’re proud to be recruiting a Purchasing & General Administrator to join our client, a well-reputed local company. With a growing portfolio of high-profile clients, they are known for delivering an excellent bespoke manufacturing service.

    The purpose of the role is to assist the Purchasing Manager in day-to-day running of the department’s activities, sourcing of supplies, placing orders and checking of delivery. Also maintaining and monitoring stock levels for production materials and processing purchase ledger invoices.


    Duties and responsibilities:

    • To be aware of and follow the contents of the company systems, procedures and policies
    • Expediting purchase orders sourced from the UK and globally
    • Raising purchase orders for various suppliers
    • Tracking orders through to completion
    • Placing purchase orders for non-stock items, such as stationery items, engineering maintenance parts and consumables for the factory.
    • Processing delivery notes and receiving goods onto an electronic stock control system
    • Liaising with the sales department with regards to expected material lead-times
    • Contacting suppliers to obtain quotes for materials and lead-times
    • Communicating and escalating where appropriate any issues with supply chain contacts
    • Filling out weekly spreadsheet for parts with stock holding summaries and update accordingly
    • Reconciling purchase orders, invoices and supplier statements
    • General administration as required including filing / archiving of invoices and purchase orders
    • Deputising during the Purchasing Manager’s absence; attending meetings as a representative of the Purchasing Manager
    • Maintaining records and updating where required performance data systems
    • Reconciling the company credit card account
    • Assisting with hourly paid weekly payroll
    • Offering support in other areas as required


    Skills and experience required:

    • Good administrative career background with excellent organisational and communication skills
    • Ability to work under own initiative
    • Numerate and good computer literacy skills – proficient in MS Excel/Word etc.
    • Excellent, clear written communication skills
    • Logical thinking and reasoning skills
    • Proven negotiation skills
    • Good technical aptitude


    Hours of work:

    • Monday to Thursday 8.00am – 5.15pm and Fridays 8.00am – 1.00pm


    Salary and benefits:

    • £22,000 – £24,000
    • Free parking

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