GDPR policy

Vanilla Recruitment (UK) Ltd is committed to continuous improvement and responsible data management and we have taken a number of actions to ensure we are fully compliant with the GDPR legislation.

We have reviewed our own business processes and operational procedures to ensure they will continue to be compliant with data protection laws and made some updates to our CRM system to ensure strong oversight and governance.  The updates enable Vanilla to manage Data Subject Access Requests, Data Portability and Data Erasure requests amongst other new functionality to facilitate GDPR requirements.

Where Vanilla, acting as data controller, has made the personal data public to our Clients (employers) and is obliged to erase that personal data, we will inform our clients which hold the personal data (CV) that an individual has requested the erasure of any links to, or copy or replication of, their personal data.  At this point, we will ask our Clients to delete any personal data we have shared with them in relation to a job-seeker.

The GDPR recitals state that organisations should have measures to provide data protection by default and by design. Vanilla will be minimising the data held in our systems by providing enhanced policies and tooling to manage data retention.

We have contacted our suppliers and any third-party companies who interact with Vanilla Recruitment (UK) Ltd to ensure they are compliant and hold their data seals and accreditations on file.  Vanilla have reviewed and revised aspects of our IT security and processes to ensure that we remain in line with GDPR regulations and industry best practice.

We are working with our employees on an ongoing basis to ensure they understand the legislation, the new processes that have been implemented and expected response to and compliance with the GDPR changes.

We have updated and re-written our Terms of Business, Data Protection Policy and Procedure, our Website Privacy Policy and our Candidate Privacy Policy. These documents are available to view below.

As members of the REC (Recruitment and Employment Confederation) we are well informed about the changes and have taken advice from our legal team. For any further questions or information, please contact Eloise Shelton on eshelton@vanillarecruitment.co.uk 

Updated documents and policies

Vanilla Terms of Business Permanent Recruitment – Our up to date terms of business for all permanent recruitment. Click above to see the whole document.

Vanilla Terms of Business Temporary Recruitment – Our up to date terms of business for all temporary recruitment. Click above to see the whole document.

Data Protection Policy – Our up to date Data Protection Policy. This policy sets out how Vanilla implements the Data Protection Laws. It should be read in conjunction with the Data Protection Procedure. Click above to see the whole document.

Data Protection Procedure – Our up to date Data Protection Procedure. This policy sets out the Company’s procedures for implementing the Data Protection Law. It should be read in conjunction with the Data Protection Policy. Click above to see the whole document.

Privacy Policy for candidates – Our up to date Privacy Policy. This policy sets out how Vanilla collates, processes and stores personal and sensitive data. Click above to see the whole document.

Privacy Policy for candidates – Our up to date Privacy Policy. This policy sets out how Vanilla collates, processes and stores personal and sensitive data. Click above to see the whole document.

Privacy Policy for candidates – Our up to date Privacy Policy. This policy sets out how Vanilla collates, processes and stores personal and sensitive data. Click above to see the whole document.

Privacy Policy for candidates – Our up to date Privacy Policy. This policy sets out how Vanilla collates, processes and stores personal and sensitive data. Click above to see the whole document.