Legal Secretary – Conveyancing

We’re delighted to present an exciting opportunity for an accomplished Legal Secretary with extensive experience in conveyancing and property administration to join a well-reputed local practice.

The successful applicant will provide effective clerical and secretarial support to a busy conveyancing team.

Duties and responsibilities:

• Preparing a variety of correspondence and documents through audio typing and word processing
• Taking telephone calls and dealing with enquiries directly
• Ensuring any telephone messages are taken accurately and are passed to relevant person in a timely manner
• File administration, including importing client details and maintaining accurate records on the case management system
• Liaising with estate agents, clients and other parties in person as well as via telephone and email
• Maintaining internal systems and processes, including ensuring compliance procedures are carried out
• Preparing files for completion, complying with the Company’s file closure procedures
• Typing up bills and invoices as required
• Assisting with any other administrative duties as required to provide clerical support to colleagues

Skills and experience required:

• Extensive secretarial experience in a conveyancing/property role
• Sound understanding of conveyancing practices and procedures
• IT proficient with a good knowledge of MS Office
• Advanced word-processing and audio-typing skills
• Excellent communication skills, both verbally and in writing, with strong attention to detail
• Ability to work in a busy environment, organising and prioritising effectively
• Confident liaising regularly with clients and other professionals both in person and on the telephone
• Sound understanding of confidentiality, protecting client/company information at all times and having a good understanding of GDPR

Hours of work

• Monday to Friday, 9.00am – 5.00pm with 1 hour lunch break.

Salary and benefits:

• £18,000 – £20,000
• Free parking
• 23 days’ annual leave plus bank holidays