Office Coordinator

Job Title: Office Coordinator
Contract Type:
Location: Market Harborough, Leicestershire
  • Negotiable
  • Contact Name: Juliette Cox
    Job Published:
    REF: BBBH5289

    Job description:

    Vanilla Recruitment

    We’re looking for a skilled Office Coordinator / Administrator on behalf of a world-class retail design specialist, known for delighting their clients with stunning, industry-leading display solutions.

    As an innovative and well-reputed local company, this coveted employer has worked with a range of major international luxury brand names for over 35 years.

    Joining a forward-thinking creative team, the successful candidate will deliver a wide variety of administrative support tasks to assist with health and safety, facilities, training and HR processes across the business.


    As Office Coordinator, you will have the following duties and responsibilities:

    • Being the first point of contact for any facilities-related suppliers, monitoring contracts, negotiating renewals, approving invoices and checking for any discrepancies
    • Delivering the administrative function of the Health and Safety committee, ensuring that vital deadlines are not missed, as well as monitoring the expiration dates of any training undertaken by staff
    • Coordinating any training to be undertaken by all employees, producing any new documentation required
    • Attending all internal meetings as required and take minutes, supporting the Managing Director in making sure that all actions and deadlines are met
    • Supporting day-to-day HR administration including – but not limited to arranging equipment, inductions and preparations for new employees
    • Assisting with the general hosting of any visitors


    Skills and experience required:

    • Experience in a similar office-based role involving a variety of clerical duties and some involvement in HR administration, ideally within a manufacturing, construction or installation environment
    • A Degree (or equivalent qualification) in Business Management or HR would be beneficial
    • Ideally a good understanding of health and safety guidelines
    • IT proficient, with strong working knowledge of MS Office
    • Excellent communication skills, both verbally and in writing
    • Well-organised and able to prioritise and manage time effectively
    • Takes a positive, problem-solving approach to finding solutions
    • Enjoys working independently as well as as part of a collaborative team


    Hours of work:

    • Monday to Friday: 9.00am – 5.30pm
    • Once established in the role – opportunity for Hybrid working


    Salary and benefits:

    • Competitive package
    • Excellent creative working environment