Estate Secretary

Are you a commercially astute clerical professional looking for an interesting and fulfilling role? We’re delighted to present this fantastic opportunity for an Estate Secretary to bring their administrative expertise to a prestigious estate, offering the chance to work in a picturesque historical and rural setting.

The successful candidate will enjoy working cohesively as part of a small friendly team based in the Estate office, which plays an important part as a hub for the local community.

Duties and responsibilities:

• Front of house administration; dealing with all incoming and outgoing calls
• Liaising with Farm, Estate and Commercial tenants and contractors
• Maintaining personnel records including timesheets, holiday, time off in lieu and sickness
• Collating timesheets and providing information to the payroll provider monthly
• Preparing staff contracts and new starter forms
• Coordinating the management of first aid and health and safety on the Estate
• Maintaining the security register and management records
• Arranging promotion and marketing for the House Opening
• Liaising with members of the public and group organisers and taking bookings
• Maintaining House Opening records and preparing reports
• Coordinating Guides and Whips rotas for the Hall Opening and ensuring sufficient cover
• Ordering tea rooms supplies
• Updating the website and social media forums
• Coding payments and receipts for the Estate bookkeeper
• Secretarial duties to, and liaising with the Estate manager, Land Agent and family

Skills and experience required:

• Extensive relevant experience in a similar administrative, PA or secretarial role, ideally with involvement in estates, agriculture or land management
• IT proficient, with excellent knowledge of MS Office
• Friendly, positive and helpful verbal communication skills
• Able to produce clear, well-structured and dramatically accurate documents, reports and correspondence
• Works in a well-organised fashion, with excellent attention to detail
• Understands the importance of discretion and confidentiality.

Hours:

• Monday to Friday, 9:00am – 5:00pm

Salary:

• £25,000