Office Coordinator

We’re looking for an skilled Office Coordinator on behalf of a world-class retail design specialist, known for delighting their clients with stunning, industry-leading display solutions.

As an innovative and well-reputed local company, this coveted employer has worked with a range of major international luxury brand names for over 35 years.

Joining a forward-thinking creative team, the successful candidate will deliver a wide variety of administrative support tasks to assist with health and safety, facilities, training and HR processes across the business.

Salary

• £26,000 – £29,000

Hours of work:

• Monday to Friday, 9.00am – 5.30pm
• Hybrid working pattern: 2-3 days in office each week (must include Wednesday)

As Office Coordinator, you will have the following duties and responsibilities:

• Facilitating all business needs, providing support with a variety of tasks and projects
• Being the first point of contact for any facilities-related suppliers, monitoring contracts, negotiating renewals, approving invoices and checking for any discrepancies
• Delivering the administrative function of the Health and Safety committee, ensuring that vital deadlines are not missed, as well as monitoring the expiration dates of any training undertaken by staff
• Coordinating any training to be undertaken by all employees, producing any new documentation required.
• Assisting with the general hosting of any visitors
• Attending all internal meetings as required and take minutes, supporting the Managing Director in making sure that all actions and deadlines are met
• Maintaining and replenishing stock levels on site in relation to cleaning and consumables
• Supporting day-to-day HR administration including – but not limited to – arranging equipment, inductions and preparations for new employees

We’re looking for an Office Coordinator with the following skills and experience:

• Extensive experience in a similar senior administration role involving an extensive variety of clerical duties ideally within a manufacturing, construction or installation environment
• IT proficient, with strong working knowledge of MS Office
• A Degree (or equivalent qualification) in Business Management or HR would be beneficial
• Knowledge of HR regulations and health and safety guidelines would be ideal but is not essential
• Excellent communication skills, both verbally and in writing
• Well-organised and able to prioritise and manage time effectively
• Takes a positive, problem-solving approach to finding solutions that are best for business while meeting client requirements
• Enjoys working independently as well as being part of a collaborative team