Used Equipment Administrator (12 months FTC)

On behalf of a well-established and highly respected Leicestershire business within the equipment and machinery sector, we are delighted to be recruiting for a skilled Administrator. This is an excellent opportunity to join a busy and collaborative team, supporting the full lifecycle of equipment sales.
 

• £Competitive
• Company bonus plan
• 12-month fixed-term contract
• Full-time, 37 hours per week
• Based on-site, with free parking
• Supportive team environment with opportunities to develop skills and knowledge

Duties and responsibilities

• Manage the full order-to-delivery process, including order entry, specification checks, invoicing, and documentation completion
• Maintain accurate records within the Dealer Management System (DMS), ensuring data integrity and consistency
• Act as a key point of contact between sales administration and the workshop, resolving queries and supporting process improvements
• Coordinate with suppliers, raise purchase orders, and liaise with finance providers
• Support inventory management, machine reservations, and pre-order requirements
• Produce and maintain stock reports, website updates, and external listings
• Assist with reporting, project work, and continuous improvement initiatives across the department

Required skills and experience

• Previous experience in an administrative role, ideally within sales, logistics, or a related environment
• Strong organisational skills with the ability to prioritise multiple tasks effectively
• Excellent communication skills, with the ability to build relationships with internal and external stakeholders
• High level of accuracy and attention to detail, particularly when working with data and reports
• Confident IT skills, including Microsoft Office, with the ability to learn new systems
• Proactive approach to problem-solving, with the ability to identify and support process improvements
• Understanding of machinery or equipment sectors (or willingness to learn) is advantageous