Administrator

We’re proud to be recruiting an Assistant Buyer / Administrator to join our client, a respectable local manufacturing company. With a growing portfolio of high-profile clients, they are a secure and growing business.

The purpose of the role is to assist the Purchasing Manager in day-to-day running of the department’s activities, sourcing of supplies, placing orders and checking deliveries. Also maintaining and monitoring stock levels for production materials and processing purchase ledger invoices.

Duties and responsibilities:

• Expediting purchase orders sourced from the UK and globally
• Raising purchase orders for various suppliers
• Tracking orders through to completion
• Placing purchase orders for non-stock items, such as stationery items, engineering maintenance parts and consumables for the factory.
• Processing delivery notes and receiving goods onto an electronic stock control system
• Liaising with the sales department with regards to expected material lead-times
• Contacting suppliers to obtain quotes for materials and lead-times
• Communicating and escalating where appropriate any issues with supply chain contacts
• Filling out weekly spreadsheet for parts with stock holding summaries and update accordingly
• Reconciling purchase orders, invoices and supplier statements
• Maintaining records and updating where required performance data systems
• Reconciling the company credit card account
• Assisting with hourly paid weekly payroll
• Offering support in other areas as required

Skills and experience required:

• Good administrative career background with excellent organisational and communication skills
• Ability to work under own initiative
• Ideally Purchasing OR Sales Admin background and understanding of Manufacturing
• Numerate and good computer literacy skills – proficient in MS Excel/Word etc.
• Excellent, clear written communication skills
• Logical thinking and reasoning skills
• Proven negotiation skills
• Good technical aptitude

Hours of work:

• Monday to Thursday 8.00am – 5.15pm and Fridays 8.00am – 1.00pm

Salary and benefits:

• Up to £24,000
• Free parking
• Training and mentoring in the role
• Professional and friendly environment
• Early Friday finish