Estates Administrator

Job Title: Estates Administrator
Contract Type:
Location: Northampton, Northamptonshire
Salary: £24,000
Contact Name: Sarah Clarke
Job Published:
REF: 897847

Job description:

Vanilla Recruitment

We’re currently recruiting for an Estates Administrator to join our client based on a prestigious estate in Northamptonshire, offering the chance to work in a picturesque historical and rural setting.

The successful candidate will be the face of the estate and be required to work on their own initiative, to have the proven ability to use all Microsoft office packages to a high standard, be highly organised and possess excellent interpersonal skills.

You will enjoy working as part of a small friendly team based in the Estate office, which plays an important part as a hub for the local community. You will be required to represent the owner and maintain high standards whilst bringing strong attention to detail at all times.

If you have previous administration experience at a senior level with excellent interpersonal skills who is able to work on their own initiative with an assertive personality, this could be the role for you.

Please note, you must also have your own vehicle for business purposes to be successful in your application to this role.


Duties and responsibilities:

  • Front of house administration, dealing with all incoming and outgoing calls
  • Liaising with farm, estate and commercial tenants and contractors
  • Organising routine maintenance, repairs and compliance works
  • Accompanying contractors where necessary
  • Maintaining existing estate property terriers and other property records
  • Maintaining and analysing the estate management database
  • Maintaining the security register and management records for the estate
  • Maintaining spray and livestock records
  • Assisting with the management of the company fleet, including maintenance of fuel records, arranging mots and road fund tax
  • Coding payments and receipts for the estate bookkeeper
  • Liaising with the owner’s agent and other professional advisors as required
  • Secretarial duties to, and liaising with the estate manager, land agent and family
  • Filing (electronic and paper systems) and archiving
  • Arranging promotion and marketing for the house opening
  • Maintaining house opening records and preparing reports
  • Maintaining personnel records including timesheets, holiday, time off in lieu and sickness
  • Coordinating the management of first aid and health and safety on the estate
  • Maintaining the office stationery supplies


Skills and experience required:

  • Previous administration experience at a senior level
  • Friendly with a positive attitude
  • Strong interpersonal and communication skills (both verbal and written)
  • Works in a well-organised fashion, with excellent attention to detail
  • Understands the importance of discretion and confidentiality
  • Excellent IT skills including knowledge and experience of Microsoft Office – particularly in Excel
  • The ability to assess and initiate things independently
  • Well presented
  • Must have own vehicle for business purposes


Hours of work:

  • Monday to Friday between the hours of 9.00am – 5.00pm


Salary and benefits:

  • Circa £24,000
  • Auto Enrolment Pension

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